Breakout Rooms are the backbone of many conferences. The ability for attendees to be able to hear presenters and see visual content is critical.
Our typical breakout room includes a projector, laptop, mixer, speaker(s), microphones and laptop-audio.
These days, we find that most presenters expect to be able to play a video during their sessions, so we automatically include a laptop connection with our audio packages.
We find that providing laptops in each room ensures that there are no last-minute delays while trying to troubleshoot equipment. Starting sessions on time is critical for a successful event and having the rooms completely ready to go before a presenter gets there helps immensely.
We also recommend using our Event.Works web service to allow presenters to upload materials in advance of the conference. For events that use Event.Works, we’ll pre-load slides in breakout rooms so that presenters can walk in to a room that is completely ready for them. Event.Works also makes it easier for conference organizers to distribute materials to attendees. Our system supports not only presenters slides, but additional materials created in popular file formats. Event.Works also handles any file size – which is often a problem when organizers and presenters try to share materials via email.